Email is now the preferred method to communicate information quickly, efficiently and cost-effectively. It’s an easy and instant alternative to traffic jams, delays in postal delivery as well as fax machine malfunctions and crowded telephone lines. However, when it comes time to exchange confidential documents, email’s ease of use is not worth the risks it poses.
Once your personal information has been removed from your server, there is no https://empirevdr.com/dangers-of-using-email-for-exchanging-confidential-documents/ way to determine where it goes or who is viewing it. Even the email is encrypted, which adds an additional layer of security, it won’t safeguard you from “man in the middle” attacks.
It is best to choose an outside company that is specialized in secure document exchange. This will ensure that the confidential documents of your customer do not fall into the unintentional hands of. A secure document exchange system lets you monitor the users and editors of your customer’s personal data.
If you have to send confidential information by email, best practices and a dependable NDA can help you avoid the dangers. Limit the number of identifying items you include to the minimum necessary to complete your task and avoid including them repeatedly. Make use of a password-protected file instead of putting it in an email, or include a confidentiality statement in your emails. No matter which method you use, make sure to clearly define your expectations in your NDAs to the recipients of confidential information.